# Grant writer selection record

Version 1.0 · Prepared October 3, 2026 · GrantWriterMatch Editorial

Use after shortlisting candidates and receiving consistent scope/fee answers. This records evidence and unresolved conditions; it is not a provider score or procurement policy. Complete locally and share only as needed.

**Organization/project:** ____________________  
**Scope and opportunity, if selected:** ____________________  
**Decision owner and target decision date:** ____________________  
**Provider and assigned lead:** ____________________

| Decision area | Evidence to record | Your finding: supported / partly supported / not confirmed / unsuitable | Open issue and owner |
|---|---|---|---|
| Relevant work | Comparable applicant, program, stage and the person's actual role | ____________________ | ____________________ |
| Deliverables | Included outputs, exclusions and acceptance checks | ____________________ | ____________________ |
| People | Writer, reviewer, subcontracting and backup | ____________________ | ____________________ |
| Work evidence | Permitted sample, issuer credential check or reference notes | ____________________ | ____________________ |
| Capacity | Written dates and assumptions about your inputs | ____________________ | ____________________ |
| Fees | Scope estimate, minimum, upfront payment and extras | ____________________ | ____________________ |
| Organization effort | Staff hours, approvals and documents you must provide | ____________________ | ____________________ |
| Data and access | Approved handling, system roles and subcontractor access | ____________________ | ____________________ |
| Accountability | Revision process, change approval and escalation | ____________________ | ____________________ |
| Final agreement | Terms still requiring review before signing | ____________________ | ____________________ |

**Non-negotiable condition not yet met:** ____________________  
**Additional evidence requested and due date:** ____________________  
**Reason this provider fits better than the alternatives for this scope:** ____________________  
**Decision:** proceed to agreement / seek clarification / choose another option / pause the purchase.  
**Decision date and person recording it:** ____________________

Keep the completed record where your organization keeps its purchasing records. Share only what is necessary with a provider. GrantWriterMatch does not need your confidential proposals or reference notes.